General Terms and Conditions for the Event
Event
Come together - Co-creation in Higher Education
27.-28. Juni 2024 in Mainz
Organizer
Ticketing and Payment
Converia GmbH („Ticketing-Partner“)
Kaufstr. 2-4
99423 Weimar
Germany
1. General information
1.1 The General Terms and Conditions („GTC“) apply for attendence and corresponding ticket purchase for the above-named event, organized by the organizer stated above. No conflicting or deviating terms and conditions of the attendee shall be applicable.
1.2. Terms and conditions are subject to changes. Any alterations and changes obtain validity by publication on this website.
1.3. This offer is only valid for persons of legal age.
2. Registration and conclusion of contract
2.1. Registration for attending the event is possible solely through the Converia’ Converia Conference Management & Ticketing platform.
2.2 Through the information provided on the website, the organizer makes an offer for the conclusion of the purchase contract. The attendee accepts the offer of the conclusion of the purchase contract by completing the process which leads to the final order page, then by clicking on the button "complete registration". In order to accept the offer, the attendee is required to have correctly filled in the order form including all required fields (marked "*") and to have accepted these terms and conditions.
2.3. The contract is concluded only with the reception of a confirmation e-mail sent by the ticketing partner to the attendee. The contract and also any amendments, supplements and ancillary agreements of any kind must be made at least in text form. The requirement as to form also applies for any amendment to or revocation of this clause stipulating the requisite form.
2.4 The number of participants can be regulated or “by invitation only“. Registrations are regarded in order of payment receipt. If attendence is not possible due to reached capacity, you will be notified immediately.
3. Right of Withdrawal
3.1. Cancellation Policy
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Right of Withdrawal:
If the customer is a consumer according to § 13 BGB, they have the right to withdraw from the contract within fourteen days without giving any reason. The withdrawal has to be in written form (e.g., a letter send by mail, e-mail). It is possible to send an e-mail including the ticket ID. The following contact information have to be used for withdrawals:
Johannes Gutenberg-Universität Mainz
Dezernat Hochschulentwicklung
Abteilung Entwicklung und Planung (HE 1 - EP 3)
Projekt: ModeLL-M
Email: Modell-M-@uni-mainz.de
The withdrawal period starts with reception of this cautioning in written form, but not before conclusion of contract and not before the organizer has fulfilled their duty according to Art. 246 § 2 i. V. m. § 1 Abs. 1 and 2 EGBGB as well as duties according to § 312g Abs. 1 Satz 1 BGB i.V.m. Art. 246 § 3 EGBGB. To meet the withdrawal deadline, it is sufficient to send the communication concerning the exercise of the right of withdrawal before the withdrawal period has expired.
End of Declaration of withdrawal
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3.2. The right of withdrawal is terminated early if the organizer starts the service provisioning with the expressed consent of the attendee before the withdrawal period ends or if the attendee initiates the service provisioning.
4. Exchanges, Termination/Withdrawal
4.1. If the attendee no longer wishes to participate in the event, termination of the contract has to be given in writing or by e-mail to the organizer.
4.2. If the attendee cannot attend the event due to health reasons or an accident, they can appoint somebody to attend in their place.
4.3. Any other cancellation is only granted with a valid reason. No refunds are given in this case.
4.4.The contracting party reserves the right to prove minor expenses.
5.Services
5.1. The extend of the stipulated services of the respective event can be taken from the respective information brochures, registration forms, if applicable, and the organizer’s confirmation of participation.
5.2. In case of failure to provide services according to the contract, the attendee has the right to corrective actions. Any failures have to be reported immediately. Any rights to a refund of the attendence fee due to lack of performance of stipulated services have to be claimed within 14 days after the end of the event.
5.3.The organizer reserves the right to last minute changes in the content of the event program if necessary and if it does not affect the object of the event. This includes, on rare occasions, a substitute speaker. The attendee will be notified about respective changes in due time.
5.4. Travel costs, accommodation and provisioning are not included
5.5. The attendee is not entitled to any specific problem solutions.
6. Cancelled/re-scheduled event
6.1. The organizer has the right to re-schedule, cancel or change an event in case of low attendence or other urgent reasons. This also applies to supporting and evening programms.
6.2. If an event is cancelled by the organizer, the attendee will be offered a refund. The organizer may cancel the event ten days prior to the start in particular if the required number of participants has not been reached.
6.3. If an event is re-scheduled the attendee has the option to withdraw from the contract. The organizer is responsible to inform the contracting partners through the provided means (letter, e-mail, phone etc.) as soon as possible. Information provided this way are deemed sufficient. Any resulting costs for travel, accommodation etc. are only refunded if the failure to inform the attendee about the cancellation of the event was due to intent or gross negligence of the organizer.
7. Copyrights and other rights
7.1. Presentations and provided material are protected by copyright and may only be used for private usage. Rights of use can be transferred only through an expressive written concession. Reproduction, distribution, derivation or public display of any kind are prohibited and require written permission of the organizer.
7.2. Sound or video recording as well as descriptions of the event and/or results partially or as a whole are not permitted.
8. Footage/Pictures
8.1. Attendees agree irrevocably and free of charge to the usage of photo and/or film material of their person through the organizer for all present and future media that exceeds display at a present-day event. This includes replication, broadcasting as well as usage for audio-visual media.
9. Liability
9.1. The organizer is not liable for any contractual, quasi-contractual, statutory, tortious or other legal reasons. The organizer and their vicarious agents are not liable for failure of any kind caused by circumstances beyond their control.
9.2. The organizer shall be liable for damages only if they or any of their agents violate an essential contractual obligation (cardinal obligation) in a way that compromises the intent of the contract or causes damage through gross negligence or willful misconduct. If the culpable breach of an essential contractual obligation is not of gross negligence or willful misconduct, the organizer’s liability shall be limited to typical and foreseeable damages, limited to the ticket price. The organizer is further excluded from the liability of consequential or incidental damages.
9.3. The organizer is not liable for any damages, losses and accidents during travel to and from the event location.
10. Privacy policy
10.1. The attendee can visit the event websites without providing any personal data. Personal data is only collected when the attendee provides it (e.g., by purchasing a ticket or registering for an event, sending a message on the website or registering as a website user). Beyond that, no personal data is collected.
10.2. User data collected by the organizer (e.g., during the purchase of tickets or registration for an event) will be stored, modified and transmitted only for the fulfillment of the event’s purposes. This is necessary for the performance of the contract (e.g., admission control to the event).
10.3. By accepting these general terms and conditions, the attendee agrees: I allow my personal information to be stored in machine-readable form by the organizer. I further allow, for the intended purposes of the organization of the event, for my personal information to be collected, used, processed and displayed on the list of participants attending the event, publicly accessible. I can hide said information after registration in the overview of the list of participants or revoke this approval through e-mail to the organizer at any time.
11. Supplementary provisions
11.1. The organizer adverts to the General Terms and Conditions of the conference management and ticketing platform Converia, which apply for attendees of Converia GmbH in addition to the organizer’s General Terms and Conditions and are therefore part of the earlier regulations. They can be accessed through the following link: http://express.converia.de/agb
12. Final provisions
12.1. The laws of the Federal Republic of Germany are applicable here, with the exclusion of the UN Convention for the International Sale of Goods (CISG) and other legal provisions, which are German law due to or through execution of international agreements or legal provisions of supranational organisations as long as they are not of obligatory nature. This also applies to claims from pre- and post-contractual obligations as well as legal claims that compete with contractual or pre- and post-contractual obligations.
12.2. Should any provision of this contract be or become invalid by yet unknown circumstances, the validity of the remaining provisions remains unaffected. The contracting parties are required to replace an invalid provision with a valid provision, which in its regulatory content matches the intention and purpose of the invalid provision as closely as possible. This also applies to contractual loopholes.
12.3. Place of performance shall be the organizer’s headquarters.
12.4. Place of jurisdiction as far as legally permitted shall be the organizer’s headquarters.